How to add People entries

This section provides information on how to add a person and their profile information to the People page of your website, as well as alter the sort order of your lists.

People are typically added using the structured "Person" content type (as opposed to entering their information in a free form body field).

Navigate to the Add Person Content Type

From the Admin Task Bar, click on the Manage button, Click Add Content

add content image

From the list on the left, select Person

Person selection image

Enter Content

  • Enter the First Name and Last Name (First and Last Name will be concatenated and displayed in large font at the top of the page).
  • Permalink (URL alias) — Most times you want to let Drupal choose the automatic alias for the page. However, there are times when you want to specify a URL for a particular page. To do so, simply enter your own custom URL in this field. Be sure to avoid special characters when choosing a URL.
  • Body
    Note: By default summary text for listing pages is the first 350 characters of the body text. Usually, body text contains lots of HTML code for formatting, all these HTML code characters count with the actual content text, and in some cases, you may not see full 350 characters in summary text on the listing pages, because some of the text is HTML code, which is invisible for the end-user. However, you may enter your own summary, which will be displayed as is on the listing page by clicking Edit Summary link above body text area.
  • Contact Information  (Position, Title, and/or Role, Assistant, Phone, E-mail Address, Website, Office Location)
    • To add an Assistant, simply start typing the name of the assistant in this auto-complete field, and you will be presented with possible matches as you type.
      Note: the assistant must already have been added to your site previously. 
    • Office Hours — allows you to set working hours for every day of the week
      • Select From and Until time
      • Click Add more hours if office is closed for a part of the day, e.g. for the lunch time
  • Curriculum vitae — click the Select button to upload a CV file (allowed file types *.txt, *.pdf, *.doc, *.docx, *.xls, *.xlsx, *.rdf)
  • Degrees, Publication Lists
  • Advisers, if any; please note that Advisees will be listed automatically where appropriate (new feature, expected October 2018)
  • Image — click the Select button to upload the person photo or to select an existing one from the library. 
    Note: The best image size for people is 480x640, this size is the correct aspect ratio to ensure the view won't crop your image, and is also high res enough to still look good on retina displays.
  • Person Category — select taxonomy term(s), if desired. Read more about taxonomy terms.
  • Site-wide Category — select taxonomy term(s), if desired. Read more about taxonomy terms
  • Site-wide Category Display — use in conjunction with Site-wide Category to select the term or term with image.
  • Authoring information — contains content creator user and date/time of when the content was created.
  • Related News — if a person is linked to from a news item, that item will appear automatically on a person’s page, following their Publications List. To remove a news item from a person’s page, edit that referring news item.

Advanced Tips

URL Redirects - The template system gives you the option to link the names to a detail profile page or to hide this page. Alternatively, you may want to link a person's name to an external website. This can be done by adding a URL redirect for each person.


Illegal Choice error - If you insert a People listing pane on a page and use the auto-complete "People list" field to assemble a curated list of individual person nodes, you may "break" that panel pane if you delete one of those people. If one of the Person nodes is deleted, the page with the People list will display a "No results found." message where the panel pane should be, and the following error will display, "An illegal choice has been detected. Please contact the site administrator." To correct this error you will have to edit that panel pane and re-save it.