Roxen to Drupal Migration Project

The University plans to shut down the Roxen web environment by September 2019 and encourages Roxen customers to migrate their website to the OIT-Managed Drupal system. 

Recognizing that changing websites to a new system can be difficult and expensive, OIT has obtained funding to help defray some of the costs.

The Web Development Services (WDS) group is spearheading the migration effort. The extended time period will allow departments to migrate websites in an orderly fashion with minimized disruption.

Anticipated timeline

October 2015 - June 2019
WDS will contact each department and coordinate their website migration.


Moving your website off of Roxen and onto the new OIT-supported website system generally proceeds like so:

  1. WDS will contact you with an anticipated time frame. If you haven’t heard from us yet and want to get started sooner, please email
  2. WDS will assess your website and explain the scope of the work covered by the migration fund. In some cases the fund will not cover the entire move. In that case, WDS will provide a cost estimate.
  3. You will pick from one of the design themes.
  4. WDS will automatically move your content from Roxen to Drupal.  
  5. You will check your content and work with WDS to make any adjustments.
  6. You will pick a launch date and WDS will turn off your Roxen site and turn on your new site.

*If we cannot find a website owner or you no longer wish to maintain the website, then we will have the website archived.

About the migration fund

The Roxen migration fund will cover all to some of the migration costs depending on the size and complexity of your website. WDS will evaluate each website and categorize it as small, medium, or large.

If you wish to have additional work performed on your site, WDS will provide you with a cost estimate and you will need to secure the funds.

  • Small = 8-10 hours of work by WDS are covered by the fund
  • Medium = 30-40 hours of work by WDS are covered by the fund
  • Large = 75-100 hours of work by WDS are covered by the fund

Fund requirements

To meet the funding requirements, you must:

  1. Work with WDS to migrate your website by September 2019.
  2. Build your website in one of the OIT-Managed Drupal systems (either the Template System, Custom System, or OpenScholar System).

Don't Just Move It, Improve It

Roxen to Drupal Migration Project: What you need to know to make the most of the migration (PDF)

Drupal Migration coversheet

Contact Us

Email WDS to get started on your website project.