How to add Publications

By default, the Publications functionality is turned off. Before adding Publications, you must first enable the functionality.

Enable Publications

  1. Log in to your Drupal website.
  2. From the Admin menu, select Apps.
  3. Click the Details button for the PWDS Publications.
  4. On the left, click Enable App.

    Timeline enable button

Add Publications

From Administration toolbar, click on the Manage button, go to Add Content and click Biblio.

  • Select the type of Publication you wish to enter.

  • Enter the required information.
  • Click Save.
  • By default, a page is created within your website that lists all publications. You can see that page by going to:

    Replace "domain_name" with your website domain name. Using this URL you can add the Publications page to any part of your menu structure in your site.

Import Publications

When importing publications be sure you have a valid and well-structured file you are attempting to import. The easiest way to ensure this is to export an existing publication you have already entered so you can verify the file you are uploaded is structured the same. Once you have verified your document is well structured, do the following:

  1. Click Import Publications Button
  2. Choose your file (foo.bib for example)
  3. Choose your file type (BibTex for example)
  4. Leave "Batch Process" checked
  5. Click the import button
  6. Wait...
  7. If the import seems like it is stalled after about 30seconds, reload the browser window and you should see the import has successfully completed. 
  8. If for some reason you are still having issues with import, please email 

Sorting Publications

By default, Publication listing pages will sort by calendar year and then by the date of the publication. 

Before you begin

As a member of the Princeton University community, you are responsible for knowing the requirements and policies regarding the publishing of your intellectual property and scholarly work.

Princeton University has an Open Access Policy, which is intended to make the faculty’s scholarly articles, published in journals and conference proceedings, available to a wider public. The Scholarly Communications Office can provide further information about the Open Access Policy.

The Princeton University Copyright website provides additional information.

Where to publish

Princeton University offers DataSpace, which is a digital repository for both archiving and publicly disseminating digital data which are the result of research, academic, or administrative work performed by members of the Princeton University community. Items in Dataspace are protected by copyright, with all rights reserved, unless otherwise indicated.

The Open Access Repository at Princeton provides a platform for collecting scholarly articles authored by Princeton University faculty members. Articles in the repository are publicly accessible in accordance with Princeton’s Open Access Policy.

Examples of the Publications module in use to create finding guides:

Note that their publications are published in Dataspace and Drupal pulls in the relevant metadata to Drupal. (For technical details, see

Publications Keyword and Author Search Page


Drupal publications provides your visitors with functionality to search your all of your publications for keywords and authors. This search page filters your publications by either keyword, author or both. If you click on an author or keyword from a publication detail page, you will reach a "/publications/search" page that will be filtered by the term you clicked.

Keywords and Authors Search Page

Publications may contain keywords and authors, both of which can be filtered using Drupal publications, and therefore can retrieve and display related publications through the keywords and authors search page.

To discover more related publications, visitors can click the publication’s keyword or author links to reveal more publications that include that keyword or author. This will direct your visitors to a keyword search page which displays all publications containing that keyword or author.

Adding Menu Items

Site builders can highlight this keyword search page by adding the keyword term as a main menu or sub-menu item. Clicking this menu item will display a list of publications related to that keyword. This publications page is an example of keywords as menu items.